Adding New Calendar Events

Calendar Events are date-driven pieces of information (i.e. schedules, meetings etc.) that you can view in e-Link Calendars. You need the “Modify Calendar Events” permission to add Calendar Events. See, Assigning Calendar Options & Associating Calendars with a User Group.

To add new calendar events:

Path:

Calendar > View Calendar

1.	Follow the above path to display the View Calendar screen. The Default Grouped Calendar displays which is blank upon initial login.

2.	From the Calendar drop-down list, select the new calendar that you previously created.

3.	Double-click below the date that you want the event to occur and a smart tag will display.

4.	Click the smart tag or right mouse button to display the following pop-up menu.

5.	Select New Event to display the New Event dialog.

The following steps will show you how to make a New Event, a New All Day Event, a New Recurring Event or a New Recurring All Day Event. You also have the option of selecting these types of events directly from the drop-down menu in which case the procedure is essentially the same.

6.	In the Subject field enter a descriptive name for the Calendar Event, (i.e. Yearbook Committee Meeting). This is a required field.

7.	In the Location field, enter the location of the Calendar Event, (i.e. Main Auditorium).

8.	Click the Category drop-down button to display a list of Categories and select a category for the new Calendar Event, (i.e. Committees). This is a required field.

9.	The Start and End date and time values are initially set to the beginning and ending boundaries of the current date and time selection.

10.	Check All day event if the Calendar Event time period is an all day event.

11.	The Individual or Group Calendar that you selected in step 2 appears in the Calendar field. For example:

12.	You will be using the new calendar that you added earlier but you can click the Calendar drop-down button to display a list of available calendars. This is a required field.

13.	Use the description box to enter information relating to the event.

14.	Check the Recurrence box to expand the dialog. We want the event to occur many times in the same time interval on different days

15.	Specify the recurrence pattern for the new event. We are going to make it weekly for the next four weeks with no end date.

16.	Click OK and the new Calendar Event is saved and displayed on the calendar.

You are now ready to perform the building associations that allow you to display student change request events (i.e. changes in scheduled transportation, changes in address etc.) on the View Calendar screen, see Displaying Student Change Request Events.