Glossary of e-Link Terms A About e-Link This option gives users some build information about the e-Link application itself. Add Student Click this option to allow users in this group to add additional student records to the Routing & Planning system (through e-Link). Admin (Menu Option) This option allows you access to the administrative functions of the e-Link system. Administrator In e-Link, the System Administrator is responsible for handling user security and the global settings. Administrator Permissions These permissions should be reserved for system administrators or other power users only. C Change User Profile Click this option to allow the users in this group to change their e-mail address and security question if applicable. Confirm Password Retype the default password for this user record in this field. D Delete Student Click this option to allow users in this group to remove student records from the student file. Use this option carefully, as deleting a student’s record removes them from the database. E Edit Student Click this option to allow users in this group to change Routing & Planning student records in the system. Use this option carefully, as the changes these users make become a permanent part of the student’s record. F Family ID On the Find Students screen, this allows you to look for all students with the same Family ID. When creating new users, specifying a Family ID restricts the user to viewing only students with that ID. Find Student This option allows users to search for a particular student’s record in the Routing & Planning system. I Import Users from Student File This option allows you to create student user accounts from the student file records to save time and effort. L Logoff This option allows users to close the e-Link system and log off the application. M Miscellaneous Permissions These permissions are neither student- nor administrator-specific permissions. O Options (Menu Option) This option allows users to select a new password, and, if your group has permission, switch the student file. P Password Type the default password for this user record in this field. Preferences This user option allows you to specify the number of records that are displayed on each screen as the result of a student search and user search. R Reports This option allows users to print reports about the information in either the student database or other information in the Routing & Planning system. Route Stop Locations Report The Route Stop Locations Report shows all of the bus stops for specific routes. S School/Transportation Search This option allows users to check bus stop information for a particular address. Session Time-out Length In the web.config file, enter the number of idle time minutes you want to allow the user before logging them out of the system. You can think of idle time as the amount of time that elapses between when the user selects a screen and then selects the next screen. Shuttle A shuttle provides a student with transportation to and/or from a location which is not their school of attendance. Student File Select the Student File you want the User Group to use. All users who access the e-Link system will use the file you select here. Student ID On the Find Students screen, this allows you to look for the student with this ID. When creating new users, specifying a Student ID restricts the user to viewing only the student with that ID. Student List Report The Student List Report is a report that teachers and administrators might run to obtain a list of students and their pertinent transportation information. Switch Student File Allows users in this group to switch the student file itself. You might want to do this if you needed to view and possibly edit different student files. U User Groups Select the User Group appropriate for this user in this field. Make sure that this user requires the level you are granting! User Name/User ID Type the user name the user will use to identify him or herself to the system in this field. Usually, user names are emcelroy or mcelroye for Ed McElroy, but you are free to come up with your own naming convention. In fact, for security reasons, we encourage it! V View Activity Log The activity log contains information about student record changes by e-Link users. View Admin Reports Click this option to allow users in this group to view the administrative reports which are available in the Admin screen. View Current Users This option allows you to displays all of the currently active e-Link users. View Import Log This log displays a history of users that were created through the “Import Users from Student File” option. View My Students This option restricts the user to seeing only students that are associated with the Student ID and/or Family ID specified on their user account. View Students This option displays “All” the students in the database. USE THIS OPTION ONLY WHEN ABSOLUTELY NECESSARY! W Work with Users and Users Groups Click this option to allow users in this group to view, add, edit, and delete users. USE THIS OPTION SPARINGLY!