Adding New Calendar Events

The following rules apply to calendar events:

•	Calendar Events can be added to Individual Calendars and Calendar Groups

•	Calendar Events that are added to Calendar Groups will be visible in the Calendar Group, as well as all Individual Calendars that make up the Calendar Group

•	A single Calendar Event record will be added that will be associated with the Calendar Group that an Individual Calendar is part of

Note:

A user needs the “Modify Calendar Events” permission to add Calendar Events.

To add Calendar Events:

Path:

Calendar > View Calendar

1.	Follow the above path to display the View Calendar screen. The Default Grouped Calendar displays.

2.	Select the Individual Calendar or Calendar Group the you want to add an event to.

3.	Double-click below the date that you want the event to occur and a smart tag will display.

4.	Click the smart tag or right mouse button to display the following pop-up menu.

5.	Select New Event to display the New Event dialog.

The following steps will show you how to make a New Event, a New All Day Event, a New Recurring Event or a New Recurring All Day Event. You also have the option of selecting these types of events directly from the drop-down menu in which case the procedure is essentially the same.

6.	In the Subject field enter a descriptive name for the Calendar Event, (i.e. Yearbook Committee Meeting).This is required field.

7.	In the Location field, enter the location of the Calendar Event, (i.e. Main Auditorium).

8.	Click the Category drop-down button to display a list of Categories and select a category for the new Calendar Event, (i.e. Committees). This is required field.

9.	The Start and End date and time values are initially set to the beginning and ending boundaries of the current date and time selection.

10.	Check All day event if the Calendar Event time period is an all day event.

11.	The Individual Calendar or Calendar Group that you selected in step 2 appears in the Calendar field. You can use this calendar or click the Calendar drop-down button to display a list of available calendars and select a different calendar. This is required field.

12.	If the calendar you selected is a Calendar Group, a panel displays with all the calendars that belong to that group.

13.	If you want to exclude the event from one or more of the calendars, move those calendars to the Excluded from box.

14.	Use the description box to enter information relating to the event.

15.	If this event is recurring (occurs many times in the same time interval on different days), check the Recurrence box.

16.	Specify the recurrence pattern for the new event.

17.	Click OK and the new Calendar Event is saved and displayed on the calendar.