Displaying Student Change Request Events

Student change requests are created in Versatrans Routing & Planning and contain student and/or routing changes that will be implemented on a specific date. You have the option to include and display student change request events for schools associated with a calendar.

Before viewing change request events, calendars must be associated with buildings from Versatrans Routing & Planning. Your User Group also needs the permission, “View Change Requests”. See, Assigning Calendar Options & Associating Calendars with a User Group.

In this exercise, you are going to associate your calendar with a single building/school. You do however have the option of associating calendars to all the buildings in Routing & Planning and then removing the unwanted calendars later, see Associating Calendars to All the Buildings in Routing & Planning.

To display Student Change Request events:

Path:

Calendar > Manage Calendars

1.	The Manage Calendars screen will display all the calendars that have been created.

2.	Click next to the calendar you created.

3.	Click the Building drop-down button to display a list of buildings available in Routing & Planning.

4.	Select the building that you want your calendar associated with.

Note:

To maintain the building list, in e-Link, (add new buildings, change building names etc.) you must make the edits in Versatrans Routing & Planning. For more information, see Adding a Building/School to the Building File and/or Editing a Building in the Building File in the Tyler’s Versatrans Routing & Planning User’s Guide.

5.	Click to update the calendar.

6.	Go to Calendar > View Calendar to display the View Calendar screen and select your calendar from the Calendar drop-down list.

7.

Check and the student change request events for schools associated with your calendar will be displayed. Change requests will not display on the calendar if your User Group does not have the permission, “View Change Requests”. See, Assigning Calendar Options & Associating Calendars with a User Group.

8.	Double-click on a Student Change Request event to display the Change Request Event List screen. By default, this list contains “all” Student Change Requests associated with the calendar for the specified week.

Note:

Student Change Requests are always effective on a Monday.