Using Existing Student Data to Perform a Search

As an alternative to the default School/Transportation Search functionality, you have the option of using existing student data to perform the search. The use of existing student data can provide increased accuracy for School/Transportation Search results.

To gain access to this functionality, a district must contact Versatrans Technical Support to receive a special registration code. Please have the registration code available before proceeding.

To use existing student data to perform a search:

Path:) Start > Programs > Versatrans Suite > Common > Versatrans Integration Service Administrator Utility

1.	Click the tab.

2.	Click to display the e-Link Registration dialog.

3.	Enter the registration code given to you by Versatrans Technical Support and click OK.

Click the Options tab

4.	The system will display the “Attempt student lookup for School/Trans searches” option.

5.	Select “Attempt student lookup for School/Trans searches” and click Save.

6.	In e-Link go to Students > School/Transportation Search.

When a search is performed, the system searches Routing & Planning student records to find an exact grade and address match. In the case of an advanced search, the system will also look to match grade, school, program, home address, pickup address, and drop off address. If an exact address, program and grade match is found, the system will return the student’s transportation satisfaction information. If no match is found using student records, the system will return “hypothetical” results using Routing & Planning “Assign School” logic.

Note:

Exact match is met if one and only one student is found that meets the criteria.

Exceptions to Reporting Exact Matches

When only one student is found that meets the exact match criteria, the following exceptions apply:

Day Variant Info

•	The transportation information for the day defined in e-Link options for day variant will be displayed.

Shuttles

If shuttle information is found for the student:

•	The In & Out transportation information will be displayed but the shuttle information will not be displayed.